ASE invites all investigators to submit abstracts of basic or clinical research to be considered for poster presentation at the 26th Annual Echo Hawaii, scheduled for January 18-22, 2016 at the Hapuna Beach Prince Hotel, Kohala Coast, Big Island, HI.
|Tuesday, September 1, 2015||Submission opens|
|Sunday, November 1, 2015||Deadline for abstract submission (11:59 PM Eastern Time)|
|Wednesday, November 11, 2015||Notification to Presenting Authors of acceptance status|
|Monday, January 18-Friday January 22, 2016||25th Annual Echo Hawaii|
|Wednesday, January 20, 2016||Poster Session and Reception from 5pm – 6pm|
Why Submit Your Science to Echo Hawaii?
Abstract presenters at the 26th Annual Echo Hawaii receive:
- Support – Presenting authors are eligible for a $100 discount off their conference registration fee.
- Awareness, Visibility & Feedback – Experts in cardiovascular research will see your science, and the dedicated viewing time provides an opportunity to discuss your work with faculty and attendees.
Abstracts that have previously been presented at another meeting are welcome. Presenters should also note that abstracts accepted for this meeting are not published. As such, presentation of your work at Echo Hawaii may not interfere with its future presentation at a national meeting.
Presentation Format – Moderated Poster
Submitted abstracts will be peer-reviewed by a panel of graders. Selection for presentation is based solely on scientific merit.
Accepted abstracts will be presented as a poster on the evening of Wednesday, January 20 and presenting authors will be required to attend their poster during the dedicated poster reception and viewing time. Members of the faculty will moderate your work, allowing you an opportunity to briefly present your key findings for commentary from our internationally-renowned faculty. A best poster prize will be awarded based on the moderators’ selection.
ASE will provide poster boards that measure four feet high (121 cm) and three feet wide (92 cm). Note that this poster board is smaller than those typically used at scientific sessions and is in “portrait” orientation.
Submit Your Science to ASE Today
Please review the submission and presentation guidelines below, and then email your abstract content to email@example.com. Material should be sent in a Word or PDF file, and should include the abstract Title; Authors and Affiliations; your study summary organized into Background, Methods, Results, and Conclusions sections; and Author Disclosures, if any. Submissions are allowed up to two (2) tables and/or graphics, which can either be imbedded within your file or sent as separate attachments. If you have any questions, please contact firstname.lastname@example.org.
SUBMISSION & PRESENTATION GUIDELINES
- Authors do not need to be ASE members to participate.
- Abstract submission is free of charge. However, any expenses (e.g., registration, airfare, lodging, etc.) associated with the submission and presentation of an abstract are the responsibility of the presenter.
- Presenting authors are eligible for a $100 discount on their conference registration fee.
- Submission of an abstract constitutes a commitment by the author(s) to present if accepted. Presenting authors will be expected to register for the 26th Annual Echo Hawaii meeting within two weeks of acceptance or risk forfeiting their presentation assignment.
Submission Details & Deadlines
- Abstract submission opens Tuesday, September 1, 2015.
- Abstracts must be submitted in their final form by 11:59 PM Eastern Standard Time on Sunday, November 1, 2015.
- Authors must follow all instructions for completing the submission form.
- ASE is not responsible for work that is not submitted by the submission deadline. No new abstracts may be submitted after this deadline.
Abstract Preparation Guidelines
- If an author’s name appears on more than one abstract, it must be identical on each abstract.
- If an abstract is accepted for presentation, the presenter must be one of the authors listed on the work.
- Do not list authors by initials only.
Content and Format
- Character limit – Abstracts are limited to 500 words. This includes the text, but not the title or authors.
- Tables/Graphics – The use of up to two (2) tables and/or graphics are encouraged if they are relevant to the research submitted.
- Abbreviations – A maximum of five (5) unique abbreviations is allowed within the body of the abstract.
- Format – Content should be structured into the following four (4) sections:
- Clarity of expression will be considered in the review process. The overall quality of language used should assure comprehension by the reader.
- Do not include:
- References, credits, or grant support.
- Names or personal information of any patient participating in the study or trial. If you do, the abstract will not be considered for presentation.
- Authors or institutions in the title.
- Proofread abstracts carefully to avoid errors. ASE will never edit the scientific content of a submission. Nor will it make grammatical changes to a submission, including typographical errors. If accepted, the abstract will be distributed exactly as submitted.
- Any human experimentation must conform with the principles of the Declaration of Helsinki of the World Medical Association.
- ASE endorses the position of the American Association for the Advancement of Science (AAAS) in requiring assurances of the responsible use of animals in research. All submissions for consideration must be in compliance with these guidelines (AAAS Resolution: Use of Animals in Research, Testing, and Education).
- All presentations and question-and-answer periods will be in English. If presenters need assistance in understanding or responding to questions in English, they are encouraged to have a member of their research team assist them.
- Each presenting author is required to comply with the ASE Disclosure Policy and is expected to disclose to the audience any real or apparent conflict(s) of interest that may have a direct bearing on the subject matter of the continuing medical education activity. This pertains to relationships with pharmaceutical companies, biomedical device manufacturers, or other corporations whose products or services are related to the subject matter of the presentation topic.
- All abstracts submitted are disclosed to members of the peer-review selection committee, as well as to ASE employees and contractors as necessary in connection with the 25th Annual Echo Hawaii program. Notwithstanding these policies and procedures, ASE is not subject to any confidentiality requirements with respect to submitted abstracts. In addition, compliance with any disclosure or nondisclosure requirements that apply to researchers or research sponsors (whether under federal securities laws, contract agreement, or otherwise) is the sole responsibility of the researcher and/or sponsor, and not ASE.
- Abstract withdrawal requests should be emailed to email@example.com. Be sure to include your abstract’s title and the presenting author’s information in your request.
- Contact firstname.lastname@example.org.