Call for Officers and Directors Nominations

DEADLINE FOR NOMINATIONS, LETTERS OF SUPPORT AND CANDIDATE MATERIALS:
FRIDAY, OCTOBER 20, 2017

Open Positions for Nominations
Criteria for Officer Candidates
Criteria for Board of Directors Candidates
Instructions for Submitting Nominations
Guidelines for Writing Letters of Nomination and/or Support
Where to Send Nominations

ASE IS SEEKING NOMINATIONS FOR THE FOLLOWING OFFICERS AND DIRECTORS
BEGINNING JUNE 2018

(The terms of office will begin immediately upon completion of the ASE’s Annual Business Meeting in June.) 

All active ASE members who meet the criteria for Officers and Directors are eligible for nomination to any open position, including the ladder to the presidency.  Officer and Board of Director positions can be filled by physicians or sonographers.  Diversity of participation (e.g.: point of care users, sonographers, cardiac anesthesiologists, etc.) and nomination of qualified members is strongly encouraged to adequately represent ASE’s diverse membership.

POSITIONS OPEN FOR NOMINATION:

VICE PRESIDENT:  (One year term; ladder to presidency).   Open to all active members.
The Vice President’s duties are delegated by the Board of Directors and the President. The Vice President would perform the duties of the President-Elect in the event of his/her inability to serve.

TREASURER:  (3 year term).  Open to all active members.
The Treasurer oversees the Society’s funds and reports on the financial condition of the Society at all meetings of the Board of Directors and at other times when called upon by the President. The Treasurer also serves as the Chair of the Finance Committee during his/her tenure in this position.

COUNCIL REPRESENTATIVE:  (2 year term).  Open to all active members who have served on one of the Society’s Council Steering Committees.
The Council Representative is the representative voice for all the Society Councils (Sonography, Perioperative, Vascular, Pediatric/Congenital or other Councils as they are approved by the board).

THREE (3) BOARD OF DIRECTOR POSITIONS:  (2 year terms).  Open to all active members.
The Board of Directors supervises, controls and directs the affairs of the Society, its committees and publications; determines its policies; actively works to fulfill its objectives; and supervises the disbursement of its funds.  The Board may adopt such rules and regulations for the conduct of its business as deemed advisable, and may delegate certain authority and responsibility to the Executive Committee.

CRITERIA FOR EXECUTIVE COMMITTEE POSITIONS (Vice President, Treasurer, and Council Representative)

  • Must be an active ASE Member and be a Fellow of the American Society of Echocardiography (FASE) at time of nomination.
  • Accomplishments in the field should include, but not be limited to, service to the society; respect/reputation in the profession.
  • Has served (or currently serving) on ASE’s Board of Directors and has served as a Chair or Co-Chair of an ASE Standing Committee or Council.
  • Officer candidates must be board certified in his/her subspecialty(ties), if applicable.
  • Candidates for Vice President must have a letter from their institution indicating approval of the time commitment needed to perform duties as President (approximately 30% of individual’s time).
  • Officers (Executive Committee members) must agree that they will not participate in paid consultancy positions with commercial entities relative to the cardiovascular field (e.g., device and pharmaceutical companies) or for-profit educational bodies (e.g., cardiovascular web businesses, etc.)  Royalties from published educational materials are allowed.
  • Officers (Executive Committee members) must agree that they will not serve simultaneously on any other cardiovascular-related organization’s executive committee (as an officer) while serving on ASE’s Executive Committee.
  • Officers (Executive Committee members) must agree that they will not provide testimonials and/or endorsements or participate as speakers for commercial entities relative to the cardiovascular field (e.g., device and pharmaceutical companies) where that endorsement has not been specifically approved by the Society.
  • Officers (Executive Committee members) must declare any volunteer roles with other associations, societies, or cardiovascular-related organizations where their cardiovascular expertise is utilized.

CRITERIA FOR BOARD OF DIRECTORS CANDIDATES:

  • Must be an active ASE Member and be a Fellow of the American Society of Echocardiography (FASE) at time of nomination.
  • Accomplishments in the field should include, but not be limited to, service to the society; respect/reputation in the profession.
  • Previous service on an ASE committee, council or task force, preferably having chaired one of these positions.
  • Directors must agree that they will not participate in paid consultancy positions with commercial entities relative to the cardiovascular field (e.g., device and pharmaceutical companies) or for-profit educational bodies (e.g., cardiovascular web businesses, etc.).  Royalties from published educational materials are allowed.Unpaid volunteer service as outlined above is acceptable.
  • Directors must declare any volunteer roles with other associations, societies, or cardiovascular-related organizations where their cardiovascular expertise is utilized.

Click here to review estimated time commitment for Officers and Directors

Officer and Director candidates are judged on these qualifications:
→  Candidates are respected in the profession
→  Candidate are strategic thinkers
→  Candidates have the time, dedication and financial ability to serve
→  Candidates are well-versed in ASE history and organizational knowledge
→  Candidates will be effective board leaders
→  Candidates are committed to the strategic planning process and understand the ASE’s mission and goals
→  Candidates can broadly represent the ASE membership

Instructions for Submitting Officer and Board of Directors Nominations

Nominations for the Executive Committee and Board of Directors positions should be based on valuable service to ASE or contributions to the field of cardiovascular ultrasound.  Candidates must also understand and support the strategic goals of the organization, and broadly represent the ASE membership.  All active ASE members are eligible for nomination for any open positions, including the ladder to presidency.

  • Active members may nominate one candidate per open position (positions are open to all member types).
  • Members can provide supporting letters for more than one candidate. If a member is writing to support more than one candidate, the letters must highlight the differences in the candidates; otherwise the letters take away the weight of the recommendations for both candidates.
  • Members of the Executive Committee are not permitted to nominate candidates for executive level positions
  • Each candidate may only have one of his/her required letters of support come from a member of the ASE Executive Committee.
  • All nominations should be accompanied by current CVs.
  • Each candidate must have one letter of nomination, and a minimum of two, maximum of three additional letters of recommendation from active members documenting that the candidate possesses leadership skills. Nominations for Vice President may include up to five additional letters of support.

Guidelines for Writing Letters of Nomination and/or Support

The ideal nomination or supporting letter will:

  1. Be addressed to the ASE Nomination Committee, and be on letterhead with a signature
    (electronic submission is required)
  2. State the full name of the candidate, the position they are being nominated for and whether this is the primary nomination letter or a supporting letter.
  3. State the qualifications of the author (simple “long time member of ASE” or “previous chair/member of the ____ committee” is all that is required)
  4. State how the author knows the applicant – does the author work with them, train them, served on committees with them, etc.
  5. Acknowledge that letter author has reviewed the requirements for the position and has verified that the candidate meets the criteria (see criteria listed above)
  6. Review the following areas of strengths and/or weakness: Respect in the profession, are they strategic thinkers, will they have time to serve, are they effective leaders or potential leaders, committed to ASE organizational goals, can broadly represent the ASE membership. This is the meat of the letter and should contain examples to support your opinion reviewing the candidate’s activities, etc. This would be the section to highlight special attributes, awards, etc.
  7. End with a statement of how strongly you support the nomination.

Note:  If the author is writing more than one letter supporting candidates for the same position, the author should be aware that no matter how the letter is written, the committee may believe the author is ranking them. If the author means to do so, it is best to state explicitly.

Please remember that the nomination process is confidential and should not be discussed with others in regards to who is nominated for which position.

NOMINATOR’S RESPONSIBILITIES:

  • Submit letter of nomination outlining candidate’s leadership skills to ASE and provide a copy of candidate’s CV
  • Solicit additional letters of support for nomination

CANDIDATE’S RESPONSIBILITIES

  • Accept nomination
  • Submit a copy of current CV before October 20, 2017.
  • Submit a one page vision statement which includes their level of interest, expertise, areas of interest, how their time will be made available and how they would contribute to ASE achieving its goals. This statement must be received by October 20, 2017
  • Complete a brief online self-assessment survey
  • Review the ASE Conflict of Interest/Disclosure form. Candidates will be required to submit a COI form if there is currently no form on file or if the current form requires updating.

THE DEADLINE FOR SUBMISSION OF NOMINATIONS AND CANDIDATE MATERIALS IS OCTOBER 20, 2017.

All letters of nomination, support should be addressed to:
Nominations Committee Chair Susan Wiegers, MD, FASE

Letters may be sent electronically to Mary Alice Dilday at madilday@asecho.org

OR

Mail correspondence should be sent to:
Nominations Committee
c/o Susan Wiegers, MD, FASE, Chair Nominations Committee
American Society of Echocardiography
2100 Gateway Centre Blvd., Suite 310
Morrisville, NC  27560